Privacy Policy
Last Updated:
Welcome to aiClassrooms ("we," "our," or "us"). We are committed to protecting your personal information and your right to privacy. This Privacy Policy explains how we collect, use, and safeguard your information when you use our web application (the "App") at https://aiclassrooms.org.
1. Information We Collect
To provide our attendance and classroom management features, we collect the following types of information:
- Google Account Information: When you sign in using Google, we collect your email address, name, and profile picture. This is used strictly for authentication and identity verification.
- Profile Data: Information you explicitly provide, such as your Official Email, Phone Number, Title, and Role (Educator or Student).
- Classroom Data: Data uploaded or generated by educators, including student rosters, attendance records, exam marks, and remarks.
- Hardware Sensor Data (During Active Sessions Only):
- Location Data: If an educator enforces GPS Geofencing, we collect your temporary location to verify you are in the classroom. This is not tracked continuously.
- Microphone Data: We briefly access your microphone to listen for secure, ultrasonic frequency tokens to mark peer-to-peer attendance. Audio is processed locally on your device and is never recorded or uploaded.
- Camera & Bluetooth: Used strictly for scanning QR codes and detecting nearby Bluetooth beacons for attendance verification.
2. How We Use Your Information
We use the information we collect to:
- Provide, operate, and maintain the App.
- Authenticate users and prevent proxy attendance (e.g., locking name changes for 30 days).
- Synchronize your offline classroom data securely to the cloud so you can access it across devices.
- Process Excel sheets and images using AI to automate data entry for educators.
- Send push notifications regarding published marks and attendance updates.
3. Third-Party Services
We partner with trusted service providers to run our classroom tools safely. These services process your data strictly to help the app function:
- Authentication & Backup: Allows you to sign in securely and backup your records to your personal Google Drive.
- Secure Cloud Hosting: Stores synced classroom records and profiles on secure, encrypted databases.
- AI Assistance: Helps educators automatically convert uploaded documents, images, and sheets into attendance lists.
- Notification Systems: Delivers push alerts about marks and updates to your devices.
4. Data Storage and Security
The App is designed to work even without an active internet connection. Most of your classroom data is saved locally on your device's browser memory so you can use it offline. When you connect to the internet, this data is securely backed up and synced with our secure cloud servers.
We implement industry-standard security measures to protect your personal information from unauthorized access, loss, or misuse. All sensitive credentials and data transfers are encrypted and protected by secure vaults.
5. Your Data Rights
Depending on your location, you may have rights regarding your personal data, including the right to:
- Request access to the data we hold about you.
- Request corrections to inaccurate data (Note: to prevent cheating, Student name modifications are restricted to once every 30 days).
- Data Deletion Request: If you wish to delete your account and all associated data, please send an email to support@aiclassrooms.org with the subject 'Account Deletion Request'. Your data will be deleted within 30 days.
6. Changes to This Privacy Policy
We may update this privacy policy from time to time to reflect changes in our practices or for other operational, legal, or regulatory reasons. We encourage you to review this page periodically.
7. Contact Us
If you have any questions or concerns about this Privacy Policy or our data practices, please contact us at:
Email: support@aiclassrooms.org
Website: https://aiclassrooms.org